How To Benefit From Virtual Assistants (100 Ways!)

Check out the dozens of ways good virtual assistants can help with your projects. Many popular ways they can help include:

ACCOUNTING AND BOOKKEEPING

• creating and sending invoices to clients
• posting / logging monthly transactions into spreadsheets / bookkeeping software
• balancing and reconciling account statements and books (credit cards, loans, checking, savings, Paypal, eBay, etc.)
• sending payment reminders
• bill paying (for workers, contractors, suppliers, utilities, etc.)

ADMINISTRATIVE / SECRETARIAL SERVICES

• scheduling, confirming & rescheduling appointments
• backing up data regularly
• Completing daily To Do tasks
• regular reminding of important tasks and dates
• sending out the appropriate cards or gifts for special events
• managing lists of necessary office supplies and ordering refills
• coordinating and following up with travel plans
• coordinating other workers / outsource / virtual assistants and other helpers

DATABASE AND CLIENT MANAGEMENT

• keying in data into spreadsheets / database (business cards, telesales info, etc.)
• sending introductory, sales, referral, follow up and other business communications and materials (example: to new prospects, leads, clients)
• sending scheduled materials out as well (holiday promos, birthday cards, etc.)
• tracking marketing efforts and summarizing the results in a report
• contacting your leads and lists for missing contact information
• sending faxes
• emailing newsletters (ezines), announcements and broadcasts

EMAIL & MAIL SERVICES

• reviewing mail and email for sorting and deleting
• responding to help desks / support and other communications
• forwarding & tracking items to you and / or your clients
• order fulfillment, preparing packages and mailing out items

ONLINE SERVICES

• setting up and maintaining blogs, websites, forums and other means of online presence
• establishing and growing your newsletter / ezine and subscription database
• posting announcements and newsletter / ezine issues to your subscriber base / list
• completing Internet research
• writing, recording, editing, revising and submitting content to publishers online & off (articles, press releases, audio, video, podcasts, etc.)

PERSONNEL SERVICES

• writing, revising, posting online and printing out of resumes and cover / introduction letters
• reviewing candidates’ resumes and summarizing each for your review
• helping plan, create, coordinate and instruct about your products, services, business procedures, etc. with helpers / workers, staff and client training.

PRESENTATIONS

• preparing PowerPoint presentations
• preparing workshop / seminar participants beforehand with materials
• working after presentations with follow up materials
• summarizing results in a report

PRODUCT CREATION & MARKETING SERVICES (ONLINE & OFF)

• creating of private label rights (PLR) materials; i.e. ghostwritten items that you can slap your name and branding on and call your own: ebooks, reports, articles, blogging, videos, audio, podcasts, etc.
• marketing for your products, services and events keeping in your budget range for promotions online and off
• placing follow up faxes, emails, sales calls
• creating and mailing feedback and other surveys and questionnaires
• gathering testimonials, tracking the responses
• blogging, forum posting, using eBay, Craigslist, Social Networking, MySpace, Squidoo, OnlyWire and many other means to spread the word online.
• summarizing project work in reports

PRINTING AND PUBLISHING

• designing and printing brochures, matching letterhead, business cards and other marketing items
• creating designs for and ordering labels, letter head, flyers, pens, pencils and other promotional items
• crafting content & / or gathering it including interviewing, researching stats and quotes, laying out, printing and mailing newsletters / ezines (online & off)
• designing, printing and mailing out awards, certificates, handouts, CDs and more for workshop & seminar attendees

RESEARCH

• researching travel plans, destinations, hotels, car rentals and more
• researching affiliate programs, joint ventures and partners to team up with for your projects and then following up and reaching out to them to hook up.
• finding info for catering, presentations, speeches, apparel, and more
• fact finding for your reports, quotes, stats, articles, ebooks, presentations, speeches, videos, audios, podcasts and more…
• learning about decorating, entertainment, party / host gift ideas
• gathering clips of published articles (online and off)
• performing library research

TELEPHONE AND FAX SERVICES

• receiving phone calls & faxes to allow you more time to do other things
• forwarding important messages via email, text messaging or other means
• retrieving voice messages and replying and / or coordinating responses with your team so that you know that things are taken care of while you are busy elsewhere with other things

TRANSCRIPTION / WORD PROCESSING SERVICES

• using word processing to key in / type letters, articles, ebooks, memos, etc. from recordings or other note formats
• typing of reports, video and audio scripts, workshop / seminar notes and more from recordings or other note formats
• extra services like editing, proofing, spell and grammar check, conversion of documents (to Adobe PDFs, PowerPoint slides, Microsoft Word, for example.

MORE

• Just ask! Seek customization.

Grow your business with plenty of help outsourcing with virtual assistants and teams. Learn more from: www.movingaheadmemberships.com and see how you and your business can benefit now.

Virtual Helper

Welcome to Virtual Helper. A virtual helper, sometimes called a virtual assistant, is an entrepreneur who provides professional administrative, technical, or social assistance to clients from a home office. Virtual helpers usually work for other small businesses, brokers and consultancy groups. There is estimated hundred of thousands of virtual assistants who communicate mostly now through the Internet. Commute time is brought down to zero as entrepreneurs take their skills to the Internet marketplace.

Brief Interruption. Need a Vacation? Click here…

Usually 3 to 5 years of administrative experience in an office is expected for virtual helpers providing assistance services. The most common types of virtual helpers are in these fields – executive assistant, office manager, secretary, legal assistant, paralegal, legal secretary, real estate assistant, information technology, etc.

If you know of someone (or yourself) who is interested in working via the Internet, you’ll find timely information and resources here at VirtualHelper.org. Thanks for your support!    

10 Reasons To Hire a Virtual Assistant For You

Sachin Airan

Virtual aides work from their own premises and provide personal and office support services, for example general administrative jobs ; making shopper contacts ; writing reports ; editing documents ; sending out marketing materials ; handling thank-you notes, gifts and follow-up letters ; setting up and maintaining databases ; handling billing and bookkeeping ; and updating internet sites.
Increase wanting hiring Virtual aid

Below are the top ten reasons to hire a virtual helper for you.

1. Focus on the business of making money :
Having a VA offers you the freedom to form more profitability for your company by permitting you to concentrate solely on your business, not the mundane tasks that are embedded in business. Making money is what business people do and the more time they have to focus on their business, the more money and opportunity they will create.

2. Saves your money :
Why invest in payroll, benefits, insurance, and so on. When you might be delegating that cash to building your business. Why fret about personnel calling in sick or taking vacations? There is no actual need to hire in-house personnel when a VA can be there when you need them to perform the obligations that you need in running your business.

3. Freedom to pursue pleasurable activities :
Having a VA work with you frees you up to pursue the activities that help to keep your creativity flowing. When you’re bogged down wondering if the bills are paid, you aren’t thinking about new and exciting ways your business might be growing.

4. One – stop shopping :
A VA can perform needs that range from word processing, maintaining billing – both personal and business, making promoting tools like leaflets, flyers and business cards, travel arrangements, maintaining databases and sending out mailings, and so on. There is no business duty that a VA can’t perform or would be ready to learn.

5. Tailored to fit your needs :
Whether you want one letter typed or need monthly billing to clients, a VA can perform these requirements. They’re set up to fit each individual client’s needs. Charges are organized for one-time tasks to servant of 10, twenty or 40 hours per week or month. Whatever your needs are, the VA and you build your own individual working partnership.

6. Highly trained personnel :
VAs are professionals that have coaching in the corporate, small business and professional world and have tailored their abilities to meet with the requirements of the modern day business professional. They have revealed that each professional has varying needs and offer their expertise in caring for these wants.

7. Individual service provided :
For the businessman, freelancer or small business, it is important that your special needs are seen as unique. A VA is the person who will oversee your business and/or personal life. They can maintain your contact lists, maintain correspondence, keep track of memberships that need to be renewed, make you think of important dates, prepare travel or send a bouquet. They act as your other half in caring for those tasks personally. Also whether or not you are in your office, your house or on vacation in Tahiti, a VA is always accessible to you. Contact is maintained through phonephone, fax and email.

8. Let their strengths be your strength :
Why waste time on jobs that aren’t your primary objective? Being a thriving company owner entails hiring the right folk for the right job. By hiring a VA, you are partnering with the professional which has the knowledge of the interior workings of the administrative and company fields.

9. Virtual liberty :
Now on-site staff mean no responsibility, no worker’s comp insurance, and no payroll taxes to work out. Everyone is an independent contractor. You can use a virtual aid for either ongoing work or on a per-project basis.

10. No strangers in the house :
If you have a SOHO office, hiring staff to work on-site could be intrusive. If you have youngsters at home, or a partner who works wierd hours, or you simply don’t care to open up your private space to others, a virtual assistant is ideal. Most likely, your VA will never darken the doorstep.

Virtual Assistant Services For Your Company

When running a business, there are a lot of time consuming tasks that you wish you can do without. This is why outsourcing has been a big trend in the business world these days. The hiring of virtual-assistants and acquiring their services has helped businesses big or small to make significant profit by lessening their expenses and earning at the same time.

Virtual assistant services are an instant hit due to the fact that they can help you save money. If you compare the salaries of a regular full time employee and a virtual-assistant, there is a big difference. You pay for a regular employee for the whole day regardless of what that employee produces whereas when it comes to virtual assistants, you only pay for the hours of work he or she used to finish your task or you pay an agreed amount once the work is done.

Aside from that, virtual-assistants work from their own offices therefore you do not have to worry about additional office space or providing them office equipments since they will use their own. You can have a virtual-assistant working for you on the other side of the planet. Communications with them are usually done through e-mail, fax, telephone or instant messaging. All files are sent electronically as well.

You will find that most virtual-helper services are administrative and secretarial. Having a virtual-assistant acting as your secretary can help give you more time and less pressure especially during busy days at work. You can assign them to deal with paperwork and other tasks that would be too consuming for you to handle in regards to your time.

Another virtual-helper service that you can get is to have people answer calls and act as receptionists for you. That way, you are able to continue and maintain your business even if you are busy. Virtual-assistants under this specialty can manage all your calls properly and give special assistance or customer service as well. They can also call your clients and verify appointments for you. You do not want to miss any connections with potential clients and business partners so it is vital that you have someone live to connect your business to them. Other virtual assistant services would include transcription, book keeping and proofreading.

No matter what virtual-assistant services you are looking for, you can be assured that virtual assistants will work efficiently and will do their best to give you accurate and rapid results that are of high quality. You can be assured that all significant information will be confidential and will be given security by the virtual assistant.

So You Want To Hire A Virtual Assistant

If you are on the search for a virtual assistant, you must look for some particular things. If you are seeking an assistant for clerical duties as well as other administrative measures for your business, you must seek an assistant who has performed in an upper level position within the clerical field. You want an assistant with a high-level of expertise which will greatly become a benefit to your business.

Virtual assistants are independent contractors and not business employees. You want to inquire about the training and certification of the virtual assistant. If you need competent and professional help from your assistant, there are qualifications which you must look for.

Certifications are nice however, as a business owner, you should not place too much stock into certifications. It is not difficult to become certified through many ludicrous professional associations as well as programs. Certifications can prove misleading therefore, why it is more important for you as a business owner to concentrate on the training of the virtual assistant as compared to the numerous certifications which they might contain.

You want a virtual assistant who is literally in business for themselves. This shows commitment and a desire to succeed and you can rest assured that they will show this toward your business as well. You also to view if the virtual assistant has poor communication skills or long periods of unavailability’s.

Ask the virtual assistant how long he or she has been in business. Do they work on a full-time or a part-time basis? There are questions which are very much pertinent in forming the decision of hiring a virtual assistant. Is the assistant confident? Is their business thriving? Request testimonials from the virtual assistant. You want to view if customers have been satisfied with their services. Testimonials speak volumes for the quality of work the virtual assistant more than likely gives as well as offers.

Lastly, you want to inquire about pricing. Most virtual assistants typically charge anywhere within the price range of forty dollars to seventy-five dollars an hour. This may like steep pricing however, you must understand that you do not want a ten dollar an hour virtual ads working for you and your business. You truly get what you pay for and this rings true with virtual helper.

In letting the price of the virtual assistants soak into your brain, you must think about how your services are not cheap. You feel that you offer quality products and services and that customers receive a great bargain for the quality of the products and services which you offer. Now, aim this mind frame toward hiring a virtual assistant. Get the picture?

As a business owner, you want someone you can work well with as well as someone who can offer great customer service while representing your business. You also want someone who is going to stick around therefore seek quality and value when searching for a virtual helper and the investment will prove worth it as you view not only the increase of your profits but the success of your business.